Your information
Privacy notice
Cheq Yourself provides research, record retrieval, chronology development, document organization and general evidence support. This notice explains the information involved when you explore this website or choose a next step.
1. Who to contact
For privacy questions or a request concerning your personal information, use our inquiry form and select “Privacy request”. Please start with a general description of your request. Do not send identity documents or confidential property records by ordinary email.
The operator is SOUL SHERPA SOCIETY operating as CHEQ YOURSELF. Mailing address: 8465 - 709 Yates Street Victoria, BC V8W 3S1. Privacy requests can be made through the inquiry form above.
Before publication: confirm the person responsible for privacy requests and the policy effective date.
2. Information in the inquiry form
The initial inquiry asks only for your name, email, province or territory, general issue category, whether an active deadline exists, a brief non-confidential description and your preferred next step. It also asks whether you face an ongoing land dispute, investigation, alleged claim, bylaw issue or complaint, and asks for consent to respond. It has no document-upload field.
Choosing “Send inquiry” submits your answers to our website’s inquiry service. When delivery is enabled, the service sends the inquiry to our private contact mailbox using an encrypted connection to our mail provider. We use the details to respond and assess the requested support. A success message appears only after the mail provider accepts the message; this does not guarantee inbox delivery or acceptance of an engagement.
The website shows when delivery is unavailable and does not claim that an inquiry was sent in that state. General homepage inquiries are not added to a marketing list. The website does not save form contents in browser storage; your browser may separately offer its own autofill features.
3. Crown Grant fit calls and checkout contact details
The Crown Grant contact form, whether embedded in the page or shown in a popup, asks for name, email and phone number. Fit-call inquiries also ask for province or territory, type of property, your relationship to it and a brief non-confidential summary. Submitted details are saved in private server storage and queued for delivery to the appropriate private inquiry or purchase-support mailbox. Saving an inquiry does not confirm a booking, payment, engagement or inbox receipt.
Scheduling is handled by Tymeslot. Use the same email address when booking so a confirmed booking can be matched to your saved inquiry. Payment-card details are entered on Stripe, not this website. Payment status is checked through verified provider data.
After a fit-call inquiry is saved, a private session cookie lets this browser display its verified appointment on the call-preparation page for up to seven days. The cookie contains a random value, not your name, email or phone number; the server stores only its hash. The website can transfer the contact details and brief summary you supplied directly to the authorized Tymeslot frame, without placing them in booking URLs or browser storage. A confirmed booking is displayed only after the authenticated booking callback and the browser’s matching booking proof are checked. Clearing cookies or using another browser can make those details unavailable; your Tymeslot email remains the source for managing the appointment.
Optional marketing consent is separate and unchecked by default. Without it, your contact details are not added to the Crown Grant GetResponse marketing lists. Purchase-support and inquiry permission are used to respond to your request. Existing unsubscribe and suppression choices are preserved. Requesting a fit call or continuing to checkout stops the configured prospect autoresponder cycle; provider outages can delay that update.
Unsubmitted contact details stay in the open page's memory when you switch form stages or close a popup, so you can resume without retyping. They are cleared when the page is reloaded or left and are not saved in browser storage. Submitted details and delivery tasks persist in private website storage across service restarts. Mail and scheduling providers may retain their own copies.
For a proposed Crown Grant purchase, saved contact details are associated privately with the order. Verified payment triggers transactional getting-started instructions independently of optional marketing consent. Access to the new service file uses a private link delivered to the matching purchaser email; changing the email during checkout requires reconciliation before access is granted. Policy version, purchase confirmation and work-start authorization are separate records.
The protected upload portal collects the records and property address you submit for the service. Saving draft files does not authorize work. Final submission records the policy acknowledgement and commencement timestamp; staff can also record commencement when ordering title or survey records. Private files enter quarantine. A verified scanning and release process is required before staff processing; this draft does not claim one is operational.
Keep the first conversation non-confidential
Do not include property addresses, title or parcel identifiers, financial information, identity numbers, confidential correspondence or attachments in this form. If records are needed later, the appropriate collection process and its privacy information must be provided separately. A public inquiry does not create a lawyer–client relationship or legal privilege.
4. Booking, payments and webinar registration
General booking links open HoneyBook. Crown Grant fit-call scheduling uses Tymeslot after an inquiry is saved. The Crown Grant checkout first asks for name, email and phone, then opens Stripe after those details are saved. The webinar links open land.cheqyourself.com, where separate registration, purchase and participant processes apply. Information entered on those destinations is handled through their own processes and applicable privacy notices. Review those notices before providing personal information.
This homepage does not embed a checkout or collect payment-card information. Clicking a link does not itself authorize Cheq Yourself to charge you.
5. Cookies and technical information
This website includes no advertising pixels or analytics tracking. After a Crown Grant inquiry is saved, an embedded Tymeslot calendar is loaded; that service has its own privacy practices. Fonts and website images are served locally. Basic network information is necessary to deliver a webpage; hosting and email providers may keep request, delivery or security logs under their own practices.
Before publication: confirm the hosting and email providers, logging practices, any analytics or cookies, processing locations and cross-border transfers. Update this notice to reflect the actual setup.
6. Service providers and processing outside Canada
Depending on the features you use and the enabled configuration, information is handled by service providers for hosting, email delivery, scheduling, payments and optional marketing:
- Hosting and email services process the network information and messages needed to operate the website and deliver inquiries or service communications.
- Tymeslot handles booking details. Its hosting and any connected calendar or meeting service can also handle information needed for your appointment.
- Stripe handles payment-card information and checkout details. Cheq Yourself receives the order and verified payment information needed to support the purchase.
- GetResponse handles the contact details and subscription status used for the optional marketing features you choose. Contacting us or buying does not by itself opt you into those marketing lists.
- When you register for or attend a webinar using WebinarJam or EverWebinar, that provider can process registration and attendance information through its own service. The separate land website also has its own participant and purchaser processes.
Providers and their subcontractors may process or access information outside Canada, including in the United States and other countries, depending on their service and hosting arrangements. This notice does not promise Canadian-only storage or processing limited to Canada, the United States and Mexico.
Information processed in another country may be accessible to that country's courts, law-enforcement or national-security authorities under its laws. Using a service provider does not remove our responsibilities under applicable privacy law for personal information under our control, including assessing appropriate safeguards. A provider's own privacy notice may also apply to the information it handles.
Use the inquiry form and select “Privacy request” to ask about providers, processing locations, safeguards or your access and correction rights before sharing sensitive records. Cross-border processing does not create optional marketing consent or waive applicable privacy rights.
Before final publication: record the actual hosting and email providers, countries of storage/access, relevant subcontractors, contractual safeguards and request-handling responsibilities. Review changes to provider arrangements. These details are not established by a trade-agreement label or by this notice alone.
7. Retention and access
The general homepage inquiry service does not save the inquiry body in a website database or application logs. The separate Crown Grant popup saves submitted contact and inquiry details in private server storage, as described above. Saved Crown Grant fit-call and pre-checkout details and their delivery tasks are retained for 180 days from submission, then removed from that private intake store, including pending tasks. Receiving mailboxes, provider records, payment/fulfillment records and backups have separate retention practices that must also be confirmed. When sent, the message is retained by the receiving mailbox and its mail providers under their applicable practices. To limit abuse and duplicate submissions, the service temporarily holds protected fingerprints of requests and network addresses in server memory. Entries older than one hour are removed during subsequent request processing or when the service restarts. Use the inquiry form to ask about access, correction, consent choices, retention or deletion. Applicable requirements and any justified need to retain a record must be explained when responding.
The duplicated intake name and phone in the new order's contact snapshot are also redacted after 180 days from submission by the delivery worker. Consent flags and policy timestamps remain audit records. Payment identity, service records, private uploads and work authorization are separate records; their retention and deletion practices must be confirmed before collection is enabled. Redacting intake contact details does not revoke paid access.
Before publication: confirm retention practices for mailboxes, provider records, service records, private uploads, audit records and backups, the request-handling process and appropriate safeguards for each service used. Confirm the operational cancellation/privacy contact channel while inquiry delivery is being repaired.
8. Changes and concerns
The published notice should show its effective date and be updated when the way personal information is handled changes. Raise a concern using the inquiry form above. Applicable privacy rights remain available.
Drafting references: Office of the Privacy Commissioner of Canada and Office of the Information and Privacy Commissioner for B.C.. These resources do not certify this draft or the business’s practices.